Exhibitor Rules & Regulations

Admission & Exhibit Timeline

Exhibitors must wear provided badges at all times while in the conference area and at all events. The exhibit installation will take place Sunday, July 26, 2026, rrom 2:00PM-6:00PM. The Exhibition Events Manager and other MRSi staff will be present to help assist you. All crating and trash must be removed/stored out of site under the exhibit table by end of setup. After installation, exhibitors will be allowed to enter the exhibition hall 30 minutes prior to the start of exhibition time each day. Exhibitors are required to be present at their booth in the hall during all scheduled exhibit hours. The exhibit hall will be cleared no later than 30 minutes after the end of the scheduled exhibit time. Please remove any valuables from your booth at the end of each day. The exhibitor agrees not to dismantle or pack any displays, equipment or materials before 11:00am on Wednesday, July 29, 2026, following the morning break. Everything installed at set up must stay in place until 11:00am on Wednesday. Dismantling will begin at 11:00am and must be completed by 12:30pm, when the exhibit hall is cleared.

Booth Display, Signage, & Media

Exhibit space is six feet by two and a half feet (6′ x 2.5′) and includes a table, electricity, and two chairs. Table drapes are not included and must be provided by the exhibitor. Companies shall be courteous to fellow exhibitors and stay within their allotted space. The booth display, signage, and any other structures may not obstruct the view or encroach on fellow exhibitors’ space and display. Any audio used/or loud noise at the booth must be kept at a reasonable level so as not to disrupt or distract from the natural flow of the exhibit hall and attendees. The Exhibition Event Manager may at any time require you to reduce the volume level.

Shipping Information

The Event Manager may at any time require you to reduce the volume. If you are shipping your exhibit, collateral material or promotional material for attendee bags, please mark your shipment(s) using the below format so packages are stored and sorted appropriately.

Exhibitor Badges

Each exhibitor is entitled to receive (2) complimentary exhibitor badges to access the conference. In addition, they may purchase up to 3 additional exhibitor badges for $200 each. This allows each exhibitor to have a total of 5 exhibitor badges for their staff or guests. All badge requests beyond the (5) total badges must be arranged through the MRSi Coordinating Team at coordinators@mrsmeeting.org.

Advertising/Messaging

The Exhibition Event Manager reserves the right, at any time, to require exhibitors to remove any objectionable content, displays, promotional items, or other items. Distribution of allowed materials is only to take place from the exhibitor’s designated booth unless other confirmed company sponsorship opportunities allow for distribution at other times/places. Solicitation of business will be permitted only by Exhibitors. Should other non-exhibitors in the exhibit hall solicit business, please contact the Exhibition Events Manager or other MRSi staff immediately.

Meals

Exhibitors will be provided with breakfast, lunch, and snack breaks that take place during exhibition hours. All attendee breakfasts and all snack breaks will take place in the exhibitor hall itself.

Cancellation Policy

Refunds and/or credits will be considered on a case-by-case basis.

Failure to Comply

Those exhibitors who do not comply with the above exhibition rules may be asked to leave (without refund) or disallowed from participating in any form at future MRSi-sponsored events.

Updated: 10/23/2025